The useful choice is a location that serves the explanation and can be assessed properly by the production team. Use this sheet to compare candidates before booking rooms or promising a particular background.
Identify what the setting contributes
Finish this sentence: “Seeing the speaker here helps the viewer understand…” If the answer is only that the room looks impressive, distinguish that preference from a story requirement. A project manager may be able to explain the same decision elsewhere, with relevant supporting footage filmed separately.
Sometimes place is essential. A speaker may need to point out a relationship between spaces or demonstrate the extent of a visible feature. Tell production what must be visible and why. They can assess how to capture it without assuming the entire interview must happen in that position.
Avoid treating the interview as a building tour unless the agreed story requires it. Moving through several areas introduces different access and production questions from a conversation in one location.
Describe conditions rather than judging technical suitability
Provide recent information about each candidate space: when it is used, who controls access, nearby activity and interruptions the team has observed. A room that seems quiet during an empty afternoon may be different when occupied.
Ask about cleaning, deliveries, public announcements and adjacent work. Report known conditions without asking occupants to stop normal operations on your own authority. Production should assess sound and picture requirements; the building or site lead decides operational arrangements.
A phone photo can help explain the room's layout, provided you have permission to take and share it. Do not include confidential screens, documents or people unnecessarily. A photo is a planning reference, not a guarantee that the production setup will fit or work.
Compare the whole move
A separate interview room can change the day even if it is nearby. Record who has keys, when participants can attend, whether the room is genuinely reserved and what travel or setup implications need discussion.
Include participant needs in the enquiry rather than making assumptions about how easily someone can reach or use a space. Give private information only to the people who need it through an appropriate channel; the shared planning sheet can simply record the requirement and responsible contact.
Live Images' current Industry Standard describes a one-location production scope. An alternative location should therefore be discussed before being treated as included.
Copy this location comparison
Use the same questions for each option.
- Candidate room or area and access contact:
- Story detail the background would explain:
- What could be filmed separately instead:
- Normal occupants and operating hours:
- Known interruptions or nearby sound sources:
- Room availability during the proposed window:
- Participant access requirements to resolve:
- Permission to provide planning photographs:
- Production assessment still required:
- Travel, setup or extra-location implications to confirm:
- Alternative if the room becomes unavailable:
- Person authorised to confirm the choice:
Compare unresolved dependencies, not simply the number of ticks. An attractive room with uncertain access may be less useful than a modest space whose availability can be confirmed.
A fictional choice
A fictional project team proposes an interview in the finished reception area. The background explains the scale of the work, but deliveries and visitors cannot be predicted. A nearby meeting room is available, subject to the building manager's approval.
The team asks production to assess the meeting room for the conversation and reception for supporting pictures. They do not assume the change is included or that the reception activity can be stopped. This is an invented planning example, not a Live Images production account.
Confirm the chosen arrangement
Send the final location, access owner, confirmed window and remaining issues to the filming coordinator. Keep any fallback visible rather than relying on someone to find an empty room on arrival.
For a construction area, ask the responsible site contact to determine applicable entry and induction arrangements. Queensland's site-specific induction guidance describes context-dependent requirements; this worksheet is not an entry permission or safety assessment. Use the filming-day coordination sheet once the location choice has been agreed.
Sources and editorial note
Live Images — Industry Standard, checked 29 October 2026, supports the limited description of the current project-film service and agreed scope.
WorkSafe Queensland — site-specific induction, checked 29 October 2026, supports referring construction-area entry arrangements to applicable site requirements.
The worksheet and fictional example are original planning guidance. Confirm project facts, responsibilities and any proposed production changes with the appropriate people and the written scope. Prepared with AI assistance for Live Images.