Treat the request as a defined reuse proposal. Identify the version, the partner’s intended use and the context that needs to travel with it. This worksheet helps the responsible people agree the arrangement; it does not grant rights or assume that the commissioning buyer can authorise every component.
Ask what “share” means
The partner may mean linking to your existing page, reposting an authorised file, adding the film to a presentation or making a new edit. Ask which action is proposed before sending assets.
Record the publishing organisation and destination, the intended audience and any paid promotion. If an agency will handle the material for the partner, identify that role as well. A request for a link is different from a request for source footage and permission to rework it.
Ask whether the partner wants to add its own opening, logo, caption or call to action. Those additions deserve review alongside the film because they can alter its apparent subject or endorsement.
Preserve the account of who did what
Compare the proposed accompanying wording with the approved project account. A partner should be able to describe its own contribution accurately without implying it commissioned, designed or delivered work outside that role.
Check the first image, the title and the opening line together. If a partner’s branding replaces the original context, viewers may attribute every statement to the new publisher or assume the film describes its entire scope.
The shared-contribution worksheet can help resolve the underlying attribution. The reuse record should preserve the agreed result rather than reopen the whole story unnecessarily.
Complete a partner-use request
- Requesting organisation and authorised contact:
- Exact film and version requested:
- Proposed action: link, upload, presentation or new edit:
- Audience, destination and proposed publication window:
- Organic or paid use to assess:
- Partner’s proposed title, introduction and credits:
- Branding, cropping, shortening or other changes requested:
- Rights and permissions owner for this use:
- Context that must remain attached:
- Approved file or link and delivery owner:
- Restrictions, unresolved questions and final decision:
- Contact for later corrections or withdrawal requests:
A completed sheet should identify an actual decision, not just a friendly intention to collaborate. If the request changes, record the new proposal rather than assuming earlier approval covers it.
Check the material and rights arrangement
Ask the relevant owner whether the intended reuse is covered by the production agreement and any third-party conditions. Music, supplied images, appearances and brand assets may need separate questions. Do not infer permission solely because the partner worked on the project.
The Attorney-General’s copyright overview is background to those questions; it does not establish the permissions for this film. Refer uncertain contractual or legal points to the appropriate adviser.
If a new edit is proposed, ask the production team to assess its scope and whether the required source material can be supplied. Avoid sending unedited interviews as a convenient substitute for an agreed reuse version.
A fictional partner request
A specialist contractor asks to post a builder’s project film. Its proposed caption says “our complete project”, although the contractor supplied one package. The buyer asks for a more precise introduction and confirms whether the approved version can be uploaded to that destination.
The contractor then requests a version with a different ending. That becomes a separate edit and permission question rather than an informal change to the approved file. This example is invented and does not describe a real partner arrangement.
Confirm the published context
When the authorised reuse goes live, ask the named publisher to confirm the destination. Check that the agreed file, attribution and surrounding words are present. This is a context check, not a promise to monitor every subsequent copy on the internet.
Keep the partner’s contact and published link with the reuse record. If a factual correction affects the original film later, the owner can identify who needs to be informed.
Live Images’ current services distinguish finished production from separately scoped publishing work. Include any requested partner version or publishing assistance in the discussion rather than treating it as an automatic part of the original delivery.
Sources and editorial note
Attorney-General’s Department — Copyright basics — background only; permissions are project-specific. Checked 29 October 2026.
The worksheet and fictional example are original editorial planning guidance. Confirm project facts, permissions and the written production scope with the responsible people. Prepared with AI assistance for Live Images.