A workbook prepared before a workshop can become inaccurate during the session. The facilitator skips an exercise, changes the order or refers to a revised diagram. If the replay and original workbook are delivered together without reconciliation, viewers are left to work out which instruction applies.
Buy the pair as a connected resource. Identify who owns the workbook content, who edits the recording and who checks their relationship. The filming supplier does not need to become the subject expert, but someone must compare what the facilitator actually says with what viewers are asked to do.
Decide whether the replay follows the live workshop
There are two legitimate directions. The recording can preserve the live sequence, with the workbook revised to match it. Alternatively, an edited learning version can follow a deliberately revised workbook. The second choice requires more than trimming pauses: transitions and references may need new material.
Make that choice early. A live record should not be described as a carefully redesigned self-paced lesson merely because it has chapter markers. Equally, a newly structured resource should not imply that the event unfolded in the edited order if that matters to its purpose.
Ask the facilitator to identify activities that depended on unrecorded group discussion. A worksheet may remain useful, but the replay needs an honest explanation of how an individual viewer should approach it. Do not manufacture participant answers to fill the gap.
Use references that survive the edit
Agree a simple naming system for exercises and figures. Spoken references to “the next page” or “the sheet on your table” are difficult to follow when the materials change. Where possible, support them with a clear on-screen label approved by the content owner. Do not use labels to disguise a missing or materially different exercise.
A reconciliation sheet can contain four practical fields: recording passage, workbook item, discrepancy and agreed treatment. The treatment might be a corrected page reference, a revised workbook instruction, a short new introduction or an explicit omission. Record the decision once so the editor and document owner do not solve the same mismatch differently.
Check the task rather than just the wording
In a hypothetical supplier-development workshop, the facilitator asks participants to compare two fictional project briefs. The recorded session uses a revised second brief, while the workbook contains the earlier version. Correcting only the page number would leave the exercise inconsistent. The content owner must choose which comparison is intended, then adjust the recording package and document together.
Ask a reviewer who did not attend to try one complete exercise using only the proposed delivery package. They should know when to pause, what material to open and what to do before resuming. Their difficulty can reveal a missing instruction that experienced organisers overlook.
Deliver a versioned pair
Give the replay and workbook a shared package version while retaining their individual identifiers. This makes later corrections traceable without forcing an unrelated change to both assets. State who approves replacements and where the current pair will be available.
The acceptance question is straightforward: can the intended viewer complete the authorised activity without reconstructing the live event? If the answer is no, the remaining work belongs in the commission. A well-filmed workshop and an attractive workbook are not enough when their instructions disagree.
Discuss suitability
Contact Live Images to discuss the proposed recording, audience and delivery requirements. Discuss suitability, scope and availability for the proposed brief.
Editorial note
Original commissioning guidance prepared with AI assistance. Hypothetical examples are invented, not Live Images projects. This unpublished resource makes no service, legal or performance guarantee.