Comparing construction video quotes: a scope worksheet

1. Set a common comparison basis

Write a short requirement list before comparing suppliers. Keep essential outputs separate from optional ideas, then check each proposal against the same list.

• Project and intended audience:
• Main use of the finished video:
• Essential film or clips:
• Optional additions:
• Required delivery date:
• Quote version and date:

Do not award an inclusion to a quote simply because it mentions “production” or “social content”. Record the actual allowance, or mark it “not specified”.

2. Compare the filming allowance

For each proposal, record the locations, number of visits, time on site and interview allowance. Ask whether the stated time includes setup and pack-down. Note the access assumptions and which responsibilities sit with your team.

A single filming day and a series of milestone visits are different commitments. If you need both, ask for them to be separated in the scope rather than assuming a day can be divided across dates.

Comparison fields:

• Locations and filming visits:
• Time allowance and what it includes:
• Interview participants:
• Planning included:
• Travel or access assumptions:
• Client responsibilities:

3. Make each deliverable identifiable

Write one line for each finished output. Record its quantity, approximate duration, orientation and included treatment, such as captions or agreed graphics. Ask what a “version” means: a different export format, a shorter edit or a different story.

Treat raw footage, project files and an organised footage library as separate questions. Do not infer that any of them is included with delivery of finished films.

• Output and quantity:
• Duration and viewing format:
• Captions, graphics and finishing:
• Supplied material or permissions needed:
• Files included at handover:
• Intended uses to confirm:

4. Record review and change arrangements

Check how many feedback rounds are included, who consolidates comments and what would become a new request. Record the filming and delivery assumptions, including when your team must supply material or approve work.

Ask about the process if the site is delayed, an interview needs repeating or an additional output is requested. Leave unanswered points open; do not substitute another supplier's terms.

5. Resolve the gaps before choosing

Alongside the quoted total, record whether GST, travel and requested additions are included or separately stated. Copy the payment schedule and rescheduling or cancellation terms into your comparison notes. This worksheet does not interpret those terms or replace the written agreement.

Finish with three lists: confirmed inclusions, exclusions and questions requiring a written answer. Compare the scope you need, then consider the proposed approach and relevant examples of work.