Reviewing a construction project video: a feedback worksheet

Start with the right version

Record the filename or review link and version number. Ask everyone to review that same version.

Check what stage the edit is at. A story review may come before final colour, sound or graphics. Ask your production team which elements are ready for comment so your team does not mistake unfinished work for a final decision.

Keep the agreed brief beside you. It should anchor the discussion when someone suggests a different audience, a new message or additional footage.

Watch once without stopping

On the first watch, think like someone who does not know the project.

• Is it clear what your team was asked to deliver?
• Can you understand the main challenge or decision?
• Do the pictures support what the speaker is saying?
• Is there anything important you still need explained?
• Does the ending fit the film’s intended use?

Write a short overall response before moving to individual changes. “The project is clear, but our role is unclear until halfway through” gives the editor a more useful starting point than “It needs more impact.”

Check facts separately from preferences

Make a second pass for details that need correcting or confirming:

• Project and company names.
• Participant names and job titles.
• Dates, quantities and descriptions of the work.
• Who delivered each part of the project.
• Statements about outcomes or performance.
• Information your client has not approved for publication.

For a factual change, supply the correct wording and identify who has checked it. If a claim is unresolved, mark it for confirmation rather than replacing it with another unverified statement.

Then separate preferences, such as a different opening shot, from essential corrections.

Write comments the editor can act on

Include a timecode or time range, the issue and the requested result.

For example, a fictional review comment might read: “00:32–00:38: This section does not explain which part of the work was ours. Please clarify our role using the approved project description.”

For text changes, provide the exact replacement. For a visual concern, explain what is unclear rather than assuming a particular replacement shot exists.

Use this feedback worksheet

Copy these fields and repeat the comment fields for each change.

• Project and edit version:
• Review stage:
• Feedback coordinator:
• Final approver:
• Overall response:
• Timecode or section:
• What needs attention:
• Correct wording or requested result:
• Category: factual correction, clarity, preference or new scope.
• Who confirms this:
• Status: agreed, unresolved or ready to send.

Repeat the comment fields for each change.

Send one agreed response

Ask one person to combine feedback, remove duplicates and resolve contradictions before returning it. If stakeholders disagree, name the decision still needed instead of sending both instructions as approved changes.

Identify requests that may change the brief, such as another interview, a different story or an extra version. Ask about the effect on scope and timing before treating them as included.

Check the revised version

Review the returned film against the agreed comments. Confirm corrections, check names and graphics again, and record any remaining issues.

When your team is satisfied, make approval specific: name the version being approved and any restrictions on when or where it may be published. Keep that record with the finished files.